LF 2024 Scientific Retreat

Retreat Convenes - 7pm, Monday, November 18, 2024
Retreat Adjourns - 11am, Thursday, November 21, 2024

Hyatt Regency Dulles
2300 Dulles Corner Blvd.
Herndon, Virginia 20171 United States

Important Conference Information

Conference Material

Presentation Submission

If you still need to submit your presentation, send to retreat@lipedema.org.
LF requests you use the LF Research Retreat Presentation Template.
Please see the Presentation Guidelines for more.

If you need to submit your presentation, please email your presentation to retreat@lipedema.org

Reimbursement Guidelines

Pre-Conference Learning Material

Video Learning Material

 
 

Watch’s Polly Armour’s (Science Officer, Fat Disorder Resource Society) presentation at the Lipedema World Congress in 2023. Please find her video at the top left of this page. *Note: Polly will be presenting at the 2024 LF Retreat as well!

Clinical & Diagnostic Learning Material

Research Learning Material

CONTACT

Questions? Please reach out to retreat@lipedema.org

LF adheres to ADA policies. Please contact us at retreat@lipedema.org  for any accommodation requests.

Research Retreat

Presentation Guidelines

  • Dropbox will be closed by November 18 at 12pm. If you need to submit after this deadline, send to retreat@lipedema.org

    • Presenters at the beginning of the conference will present an overview of Lipedema. This will allow you to jump directly into your research and not have to cover Lipedema basics.

    • Please ensure you disclose any financial interests or relationships that could influence your presentation or research

      • This includes funding, compensation, or any other potential conflicts of interest

      • If you have no disclosures, please indicate that as well.

    • Font size should be no smaller than 18pt 

    • Ensure images and charts are legible 

    • Include slide numbers

    • Include a description of diagnostic criteria/protocols used in the study

    • Note the depth of tissue samples if applicable

    • Describe any model systems you are using in your research 

    • Note sample size of any data you are referencing and include this on the slide

    • Note when data is published (reference included) or unpublished 

    • You will have 15 minutes to present, with 5 additional minutes for Q&A. Please plan accordingly as we received a great deal of feedback from attendees that the Q&A after each presentation would be an important addition.

  • Please submit your presentation to the Dropbox by November 18, 2024 (see above for Dropbox Link). Dropbox will be closed by November 18 at 12pm. If you need to submit after this deadline, send to retreat@lipedema.org

    Please save and upload with the following naming convention: LastName_LFRetreat_2024.pptx

    Reach out to retreat@lipedema.org if you have any questions or concerns.

  • LF awardee PI's are required to give a presentation at the retreat based on their granted award. 

    Anyone may submit a proposal for a poster presentation. Posters are awarded on a limited basis, so not all proposals will be accepted. Please note, this is in addition to the presentation required by LF awardees.

    Presentations are due November 11, 2024. 

    Presentations should be created utilizing the LF Research Retreat Presentation Template. If you have a compelling reason which will not allow you to use the template provided:

    • Please consider all of the Presentation Content Requirements carefully

    • Use an aspect ratio of 16:9 for your slides

    • Ensure you are using the current LF logo (see presentation template for updated logo).

  • Please contact retreat@lipedema.org for questions about presentation content.

    Retreat policy on confidentiality of unpublished data can be found  in the LF Code of Conduct. However, all data  from the retreat should be considered unpublished, and should not be shared. If you are interested in sharing data, you must receive explicit written permission from the author.

Research Retreat

FAQs

  • The LF retreat is a unique opportunity for LF investigators and stakeholders to meet and jointly review the state of the field. Attendance at all sessions and networking opportunities is strongly encouraged.  

  • The travel agents at Frosch Travel have booked your air and train transportation. All guests should have received their itineraries via email. If you have any questions regarding your itinerary, please get in touch with us immediately at retreat@lipedema.org.


    Should you require immediate travel assistance, please call:

    Within US: +1-844-367-2360
    Outside US: +1-832-380-2970

    Email: Lipedemagroupair@frosch.com

  • A 24-hour complimentary courtesy shuttle service is available to/from the Hyatt Regency Dulles, based on availability.

    The shuttle departs every 30 minutes, on the hour and the half hour, from the hotel and the designated locations outside Dulles International Airport.  For more information on where to find the shuttle upon your arrival to Dulles, please call +1-703-713-1234.

    *Please review the ground transportation LF reimbursement (see above on this page) guidelines should you require an alternative transportation option.

  • Please visit the Hyatt Regency Dulles website.

    Hotel Contact Information:

    Hyatt Regency Dulles
    2300 Dulles Corner Blvd.
    Herndon, VA 20171
    USA

    +1-703-713-1234

    Hotel check-in is at 3:00pm ET and check-out is at 12:00pm ET.

    Please note: LF will not reimburse for incidental hotel expenses. You are required to keep a personal credit card on file with the hotel at the time of booking to cover these potential charges.

  • Complimentary self-parking will be available for all LF Retreat attendees. 

  • For a full description of “allowable expenses,” please review the LF Reimbursement Policy. All required documentation and receipts must be submitted no later than 12/31/24, along with the Retreat Attendee Expense Report (see above on this page), which can be found on the second tab of the Policy.

    Important notes:

    • LF is paying for lodging from 11/18 to 11/21. Hotel stays outside this range will only be paid for by LF with prior approval from an LF representative.

    • LF will not reimburse for incidental hotel expenses. You must keep a personal credit card on file with the hotel to cover any incidental expenses that may arise.

    • LF will provide reasonable reimbursement for meals while traveling to and from the event, in accordance with the reimbursement policy linked above. Meals, snacks, and beverages will be provided for the duration of the conference.

    • LF does not reimburse for alcoholic beverages. 

  • Meals, refreshments, and snacks will be provided throughout the retreat, as well as during group networking opportunities.

    We will do our best to accommodate allergies and dietary restrictions as indicated during registration. Should you have any additional concerns, please contact us as soon as possible at retreat@lipedema.org.

  • Retreat attire is business casual. Some of our meeting rooms may be chilly, so please bring a jacket, sweater, or wrap. 

  • The hotel provides a business center that is amenable to simple, low-volume services. 

    There is a FedEx Office Print & Ship Center located at 13085 Worldgate Dr, Herndon, VA 20170 (within 2 miles of the hotel), which can support printing needs. Please contact them directly at +1-703-689-0004 regarding hours of operation and the menu of services provided.

  • Although we do not require proof of vaccination, please test yourself 24 hours before arriving to ensure all attendees remain healthy. 

    If you have or develop COVID-19 symptoms during the event, please do not attend any sessions that might involve other event attendees. We will have a limited number of rapid tests available. If you need a rapid test following any newly developed symptoms, please contact Kiara Hines at +1-203-399-4985.